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Starting at $9.76 per month per user
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What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…
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Popular Features
- Payment Status Tracking (52)8.585%
- Duplicate Bill Detection (38)8.585%
- Customizable Approval Policies (41)8.585%
- Employee Expense Reporting (62)8.383%
Reviewer Pros & Cons
Pricing
Entry-level set up fee?
- $250 Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $9.76 per month per user
Features
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Product Details
- About
- Integrations
- Competitors
- Tech Details
- Downloadables
- FAQs
What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.
Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:
- Google Vision-powered OCR receipt scanner
- Petty cash management
- Automatic policy compliance
- Corporate card automatic Intelligent Matching
- Integrated mileage tracking + verification
- Integration with an existing ERP
The vendor describes the benefits of Webexpenses as including:
- hours saved per claim
- Increase visibility and spend projection
- reduction in errors + fraud
- ROI: system payback in an average of 3 months
Selling propositions of Webexpenses include:
- Flat, active-user-only pricing
- 24/6, in-house human support via chat, email, or phone, included
- Over 100+ software and app and feature upgrades per year, included
- Unlimited submissions per month once active, included
- Custom system configuration to meet business requirements and expense policy
The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.
Webexpenses Features
Expense Management Features
- Supported: Employee Expense Reporting
- Supported: Corporate Card Reconciliation
Payment Management Features
- Supported: Customizable Approval Policies
- Supported: Payment Status Tracking
- Supported: Payment Audit Trail
- Supported: Electronic Funds Transfer
Webexpenses Screenshots
Webexpenses Video
Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.
Webexpenses Integrations
Webexpenses Competitors
Webexpenses Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
| Supported Countries | Global |
Webexpenses Downloadables
Frequently Asked Questions
Webexpenses starts at $9.76.
Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.
The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
Comparisons
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Reviews and Ratings
(1161)Attribute Ratings
Reviews
(1-3 of 3)Companies can't remove reviews or game the system. Here's why
I have been using Webexpenses for the last 3 years within my company to help record and track my business expenses on a monthly basis. It has proven to be very useful for this and my company makes great use of it. There are many options and variables that can be used to exactly specify the expense and categorize it accordingly. Each month my company will review the expenses submitted and pay it out, I receive a friendly notification via Webexpenses to tell me that my expenses have been paid.
- Tracking company expenses.
- Organization of expenses.
- Dark mode would be nice.
N/A
N/A
N/A
N/A
- Positive impact.
- Saves time having to track expenses.
I use it to track all my company expenses easily online from anywhere. No need for actual paper based forms and stuff.
40
Cyber Security Consultants - they use it when the travel to client sites and to expense any equipment or subscriptions. Risk Management Consultants - they also use it to track expenses when travelling to clients Opperations Team Management Human Resources
5
Team managers - they manage the expenses of each team and they review it once the expnese has been submitted to ensure that all fields have been filled out correclty and things were kept in budget. Accounts Department - They review all submitted expenses and attached inovices and then pay out the expenses back to employees.
- Track onsite client expenses
- Track equipment purchases
- Track subscription costs
- Take pictures of invoices
- Use the currency converter to check the exchange rate on a certain day.
- Use it for our cyber operations center.
No
- Cloud Solutions
- Ease of Use
- Other
The cost for the product lisence should be reasonable and justifiable. If the product does it job and is reasonably priced and doesnt increase its licesne cost to much every year then its worth the purchase as it does the job and save time having to track expesnes manually in a non-central location.
We would consider all other options.
Try each option out if they have a free trial, or seek a demo.
Put the options into a spreadsheet.
Check the security of each option
Check the pricing/costing model of each option available.
Check if there is a mobile application for each option.
Try each option out if they have a free trial, or seek a demo.
Put the options into a spreadsheet.
Check the security of each option
Check the pricing/costing model of each option available.
Check if there is a mobile application for each option.
- No Training
Yes, there was no real need for training. If so the people that had already used it would just give a new employee a 10min walkthrough and its easy enought to use without any proper training.
Not sure what support package we have as I was not involved in the purchase decision.
No
Never had problems with the product and thus we never had to use their support at all.
- Record Expense Claims
- Uploading of invoices from documents or camera
- Nothing
Yes
It works well as I have never had an issue using it on my mobile phone via their mobile application. I am able to everything I need via the mobile application. It offers all the functionality that the web application offers and helps me to use my phones camera to take pictures of the invoices so that I can attach it to the expense claim.
April 15, 2024
Overall very good and easy to use
I use webexpence to keep track of my work expenses on a monthly basis. It allows me to keep better organized my milage and receipts from business related lunches and dinners. An added benefit is the software auto calculates the milage when you enter the address and can be manually override if you need to account for more miles. The software is also used to keep track of tolls and business office supplies.
- Easy to add receipts.
- Easy to add new claims.
- Easy to navigate.
- Limited number of favorites.
- Don't like the maps function when adding mileage.
- Somewhat not user friendly when navigating between expenses.
- Saves time when doing expenses.
- I am able to keep better track of my travel.
- Can be a little cumbersome when navigating through the software.
Webexpenses does save time when it comes to keeping track of claims, milage and receipts. This was manually done in the past and now I can keep track of my milage and receipts electronically. It also saves time during the expense approval process, since it is just a few clicks to submit my report.
Previously expense reports were done manually, which was very time consuming and inefficient. We had to save all our receipts and at the end of the month, tape each receipt to a piece of paper. Afterwards we summarized our expenses on in excel, printed it out and turn in a stack of paper reports for verification and approval. With Webexpenses, I am able to record my milage and upload a photo of my receipts on the same day or even use my cellular phone to upload my receipts. At the end of the month, all the expenses are ready and submission is just a click away.
25
Most of the individuals who use Webexpenses are the business managers, who use the software on a fairly regular basis. The other individuals who use the software are usually in management positions, such as the Technical Marketing Managers and Technical Managers. This is due to the fact that normally the individuals in these positions are those who travel and have client-based interactions.
2
Since we are a small company, we have two individuals
who do in-house support on an on-going basis.
Webexpenses normally runs fairly smoothly without too many issues and
therefore can be handled by just a few individuals. On top of that, the organization is also
fairly small and therefore do not require a large IT support.
- Mileage
- Entertainment
- Tolls
- Receipts
- Office supplies
- Up-to-date organization of expenses
- Adding receipts at the moment
- Accurate exchange rate conversions
- Expense tracking
- Tracking of catagories expenses
- No Training
We received from the employer an informal online training and powerpoint which taught us the basics. Afterwards we needed to learn the nuances of the product on our own. For the most part, the software was easy to figure out and straightforward. I would recommend this approach for individuals who are computer savvy.
- Uploading receipts
- Tracking expenses throughout the month
- Submission process
- Milage calculator
- Navigating between windows
Yes
The mobil interface works very well. I am able to record my expenses such as milage and upload photos of my receipts on my apple device in the moment, which is very useful. That being said, the actual application is buggy, sometimes it works properly and other times it does not, but this could be the software or my apple device.
February 02, 2023
Very Efficient Software
It was difficult at first shifting from using excel sheet to Webexpenses as I need to scan all documents and upload to the system. As I progress, it is become user friendly for me and I can easily track my previous expenses using Webexpenses. Less error was observed based from my experience.
- Can track previous expenses
- Can see status of my reimbursements
- Webexpenses can detect the amount in the receipt
- Once the photo of the receipt has been uploaded, it should only be one click and not too many clicks
100%
10.0
100%
10.0
- good investment
- effective financial system
- less to errors
It improves effiency on claims submission
45
Projects, customer service, sales and marketing
None
- Easy to track expenses
- User friendly
- Error free for claiming of expenses
- none
- none
No
- Product Features
Can easily track expenses
I will still choose Webexpenses
- Implemented in-house
No
Change management was a small part of the implementation and was well-handled
- resistance to change
- No Training
Yes
None
No - we have not done any customization to the interface
No - we have not done any custom code
None
None
No
None
- tracking expenses
- status of reimbursements
- less error
- uploading the receipt
- too many buttons to click
No