Overview
What is Notion?
Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.
Notion works great as an employee intranet
Great for documentation
All-in-one tool for a knowledge base, task management, and planning
TrustRadius Insights
The One Content Management Product to Rule them All
Notion is a practical and versatile tool that allows us to easily organize the activities of the work team.
I love Notion
Notion: A jack of all trades for an organization with small considerations
Versatile project management software!
So easy to collab!!
Notion - flexible, fast, but sometimes too much
Notion is like the bible for companies
Notion: the best tool out there for project management
All in one note-taking and management tool
Great tool for building internal Wiki
Awards
Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards
Popular Features
- Mobile Access (20)9.898%
- Task Management (22)9.292%
- Document collaboration (22)8.686%
- Search (22)8.484%
Reviewer Pros & Cons
Pricing
Personal Pro
$48
Team
$96
Enterprise
Custom
Entry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $5 per month per user
Features
Project Management
Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation
- 9.2Task Management(22) Ratings
This includes the ability to plan, track, collaborate and report on tasks.
- 9.3Gantt Charts(13) Ratings
Gantt charts are charts that show tasks or events along the y-axis displayed against time along the x-axis.
- 8.4Scheduling(15) Ratings
Scheduling capabilities allow users to set schedules on tasks, and create timelines and milestones.
- 6.7Workflow Automation(12) Ratings
Workflow automation is the ability to route work requests along an approval process automatically.
- 9.8Mobile Access(20) Ratings
Mobile access is the ability to access the software from a smartphone or tablet.
- 8.4Search(22) Ratings
Users can search for related materials across files, discussions threads, schedules, etc. using project keywords or tags.
- 9.2Visual planning tools(17) Ratings
Includes visual tools such as pinboards, mind-maps, or charts for collaborative brainstorming and/or workflow planning.
Communication
Features that allow team members to communicate about collaborative projects and keep each other informed of their opinions and progress.
- 9.2Chat(8) Ratings
Instant messaging tool allows users to communicate with select other users in real-time threads.
- 9Notifications(18) Ratings
Users can follow other users and/or join specific projects, electing to receive notifications when there are changes and updates.
- 9.2Discussions(12) Ratings
Users can join groups or message boards for forum-style collaboration.
- 9.6Surveys(5) Ratings
Users can create and participate in surveys to get input from other collaborators.
- 9.9Internal knowledgebase(20) Ratings
Users can author or access “How-to” help and reference tips about internal processes.
- 8.8Integrates with Gmail and Google Hangouts(8) Ratings
Integrates with Gmail and Google Hangouts.
- 9Integrates with Outlook(2) Ratings
Integrates with Microsoft Outlook to tie in email threads.
File Sharing & Management
Features that allow collaborators to view, work on, and organize files.
- 9.7Versioning(13) Ratings
Users can access the most up-to-date version of a document, track changes, and revert to older versions if needed.
- 7.4Video files(15) Ratings
Supports video file types
- 7Audio files(11) Ratings
Supports audio file types, such as .mp3, .mp4, and .wav
- 8.6Document collaboration(22) Ratings
Users can edit files and attach comments to files.
- 9.2Access control(20) Ratings
Users can control access to (shared) files, including different levels of access such as view-only or permission to edit.
- 8.6Advanced security features(14) Ratings
Includes advanced security features such as file encryption or remote data wipe.
- 9.3Integrates with Google Drive(13) Ratings
Integrates with Google's cloud storage platform, Google Drive.
- 10Device sync(13) Ratings
Device syncing that updates files connected to the cloud, keeping all files up to date regardless of where they are edited or viewed.
Product Details
- About
- Competitors
- Tech Details
- FAQs
What is Notion?
With Notion, they're all in one place, and customizable to meet the needs of any workflow. It is designed to be a workspace for teams, or entire companies. The goal with Notion is to make it possible for everyone to shape their tools to suit the use case.
Notion features:
- Web, desktop, & mobile apps
- 40+ block content types
- 50+ starter templates
- Wikis, docs, & notes
- Databases with rich property types
- Table, list, calendar, kanban board, gallery, & timeline views
Notion can be pre-configured with a wide array of templates to meet various use cases. Many templates are free, and others are available for a one-time fee. Notion can also be customized by hand using a drag-and-drop workflow builder. Everything appearing on a Notion page is a block. These blocks allow users to add various kinds of content, like text blocks, checklists, graphs, etc., without needing to code.
Notion is a hub for asynchronous communication. Collaborative docs make everything go faster. Notion helps users to never miss a message, always know what's next, and edit docs without stepping on each other's toes.
Notion can be tried free, and is available on a perpetually free plan for personal use. The Notion Enterprise plan includes additional security and access features (e.g. user provisioning, audit log, SAML SSO, unlimited version history), as well as a dedicated customer success manager for entities with more than 100 seats.
Notion Videos
Notion Competitors
Notion Technical Details
Deployment Types | On-premise |
---|---|
Operating Systems | Windows, Mac |
Mobile Application | Apple iOS, Android |
Frequently Asked Questions
Comparisons
Compare with
Reviews and Ratings
(666)Community Insights
- Business Problems Solved
Notion has proven to be a valuable tool for various use cases across different industries. For instance, it serves as a course management tool for university guest professors, allowing them to organize and publish course content in an accessible and flexible manner. This enables students to easily access all the necessary materials and enhances the professor's ability to deliver information effectively.
In addition, teams of writers, editors, and content managers have found Notion to be an exceptional platform for managing content creation and collaboration. By utilizing Notion, these teams are able to seamlessly share and edit content, resulting in improved efficiency in project execution. The ability to transfer content between team members effortlessly has become a significant advantage in ensuring smooth workflow and timely completion of tasks.
Furthermore, multiple departments within companies, such as Product, Research & Development, and Solutions teams, rely on Notion to create, manage, and store content specific to their needs. This centralized location allows each department to easily access relevant information without the hassle of searching through multiple repositories or notes. The flexibility of Notion and its feature set, including task tracking and relational databases, have greatly improved project management capabilities and note-taking efficiency.
Moreover, individuals find great value in using Notion as a note-taking app that facilitates team communication and client meetings while also keeping track of important information. Its simplicity in design and beautiful writing experience attract users who appreciate its user-friendly interface supporting various media types.
Additionally, startups have embraced Notion as a means to centralize meeting minutes, note-taking, company information, and process documentation. By consolidating all this information onto one platform, startups ensure that crucial information is easily accessible and organized.
Overall, Notion proves invaluable in providing a comprehensive solution for tracking meeting notes, spreadsheets, events, and other documents necessary for effective project management and organization. Its versatility extends far beyond simple note-taking, making it an essential tool for custom project management systems, CRM systems, task management systems, and more.
Attribute Ratings
Reviews
(1-25 of 30)Notion - One Place G
- Databases
- Customizable layouts
- Templates
- Appearance is neat and organized
Notion works great as an employee intranet
- clean user interface
- easy to find information
- integrating with other platforms
- not very intuitive on how to use features
- not sure how else that I can use Notion besides current use case
Great for documentation
- Tables
- Clean navigation
- Checklists
- Persistent home for documentation
All-in-one tool for a knowledge base, task management, and planning
- "Content Block" based
- A lot of content block type
- Easy to customized
- Cross-Platform: Web, Desktop, Mac, Mobile
- Easy to manage sharing access
- Mobile app needs UX improvement
- The search function takes time if you have a lot of pages
- Some people might think it's too technical and hard to getting used to it
- Automation and API still in beta
The One Content Management Product to Rule them All
- Content organization
- Team dictation and collaboration
- Integrations to external platforms
- Positioning of content blocks
- Tutorials and training videos
- Automation and workflows
Notion is a practical and versatile tool that allows us to easily organize the activities of the work team.
- The organization of human resources that works on multiple projects simultaneously.
- The mechanisms offered at the 'views' level to filter the tasks to be done for each user of the project.
- The assignment of permissions to indicate who can be notified and interact with a specific project.
- Notifications about the delay in activities, without being very invasive.
- The increase in integrations with third parties will always promote the adoption of the platform in companies.
- Personalization with logos and corporate colors sometimes makes the difference when selecting a tool in a corporation.
- Having multiple functionalities for working in manufacturing companies and with devices developed by third parties encourages other companies to select Notion as their flagship tool to offer implementation packages under alliances that favor its use.
I love Notion
- Project management
- Knowledge base/wiki
- Note taking
- Other app integrations
Positives
- All device sync: whether you use Notion on your laptop or on your phone, the content you create is automatically updated and available on all devices.
- Notion API: The software distributes documentation to connect your Notion content via an API to other services you might use.
- Tutorials and templates: Notion comes with default templates that you can use to create pages suited to certain needs. The Notion webpage also has different tutorials to become a power user easily and quick.
Negatives
- Free use limit: Notion allows users limited access to premium features by counting the "blocks" used by the user. The problem is that there isn't a clear definition of what are "blocks" and how are they measured.
- Random freezes: When changing between Notion and other apps on my laptop, it would freeze and show a blank screen for a couple of seconds to a minute.
- Portable between devices
- Extensive tutorials and documentation
- Free templates for different use cases
- Easy to use with a team
- Random freezes while changing apps
- Confusing measurement of free use of premium features by "blocks"
- Uses OS emojis (MacOS's look better than windows but can't choose which to use)
- Kanban board: we use it a lot in my company to manage tasks and meetings
- Note taking: whether in a professional or academic environment, Notion is well suited to take notes of everything regardless.
- Software documentation: the "code" component to insert code snippets is perfect for creating tutorials and documentation for software development.
- Finance control: I use the "my finances" template to have a proper following of my monthly transactions, which allowed me to be more responsible with my money.
- Inventory management: Since I own multiple peripherals and general equipment, being able to have a portable inventory of all of it that includes their original value, warranty length and current state has been perfect to know when clean, maintain or straight up replace everything.
Versatile project management software!
- Creating view-only link.
- Co-editing.
- Various views for data sources.
- Changing grid shapes.
- More search function versatility - being able to search a keyword and find it even in grids, lists, etc.
- Better connections between databases.
So easy to collab!!
- Page creation
- Content edition
- Collaboration
- Tutorials
- Intuitiveness
- Edition Tracking
Notion - flexible, fast, but sometimes too much
- Kanban
- Embedded media
- Flexible digital workspace
- slash brings up a command so you can't type anything with a slash in it
- so many options available right within the line you're writing on -- sometimes it feels like you're driving with too many speed bumps
Notion is like the bible for companies
- Quick find
- Very simple and easy to use.
- Anyone can comment and interact on articles.
- Missing functionality.
- Sometimes it's hard to find the right article.
- Flexible views
- Great design
- Assign owners
- Zoom in into details as you need
- Introduction to the tool (I had to watch a few videos to learn)
- Sharing dashboards with others
All in one note-taking and management tool
- Templates are available for different tasks like webpages, roadmap, planners, etc.
- Multi-device availability - Works on web, mobile, Mac, and PC.
- Easy to understand interface for new users.
- Limited Integration facility - Currently it only integrates with Evernote, but more integrations are needed.
- Custom domain connection availability for webpages created using Notion.
Personal Notetaking, Project Management, Product Roadmaps, Creating web pages (Like Resumes, Blogs, etc.), Roadmaps, Workflows, Notes, Minutes of Meeting, Project Planning, Personal Planning, Journals, Blog Posts, and so much more.
Notion has a library of free and paid templates which can help in getting started quickly and working on any of the use-case scenario.
Great tool for building internal Wiki
- Internal Wiki
- Expandable database
- Personal Knowledge base
- Project management with deadlines is still need to be improved
- No milestones management
Notion - Multipurpose tool that delivers
Training and Information management for internal team.
- Database and connection.
- Search.
- Quick formatting.
- Embeds.
- Native Windows app is slow and cumbersome - better to use web version.
- Dynamic embed fields (insert title or dates in page).
- Block selection for editing sometimes buggy.
Easy to Use out of the Box
- Organize
- Display Information
- Easy to Use
- Cross-Team syncing
- Locking documents or spaces
- More video support
Notion: The project manager you should've always had
- Project management
- Employee handbook
- Organized
- A little confusing to use at first
- A little hard to navigate without a tutorial
- I wish there was a way that completed tasks would automatically archive
Notion: great for project management!
- Clean interface
- Tables/databases have nice functions
- Multi-purpose
- There is a learning curve since there are a lot of capabilities
- Would like more spreadsheet functions
- More info/ideas on how to use new features
The most flexible tool i've ever seen
- Scalable
- Reachable for everyone
- Light
- Modern UI
- It could have a way to personalize components like do a percentage bar on a table or calendar.
- Integrate better different componentes, like i want to link my task to my calendar so i can sincronize them
- It could have a script componente like google sheets, on formula properties.
I personally use for studies, to plan my activities during my day-to-day, i think it's the first tool that really helps me be organized and stop procastinate on hobies or personal projects that i want to build.
While I had been planning to write a course text, I was initially reluctant on how to organise and publish it. Having had experience with traditional documents mostly (Word and LaTeX), those were the first attempts, but as the main concept of BIM is situation in digital transformation of the industry, I felt I could do better.
After a series of tests with a variety of dedicated writing tools (e.g., Scrivener), a blog-oriented writer tool (MacJournal) and some preliminary tests with Markdown platforms (Gitbook, Docsify, ...), I discovered Notion. And it had the incredible balance just right between an accessible Markdown-style writing environment, an open flexible structure (pages in pages) and integrated tables with database behaviour, this fit really well.
So its main use for me are in the form of a course (wiki-style) and as knowledge management. Being able to embed interactive content and having no barrier between writing and online publishing, I decided to adopt Notion for this purpose.
- Flexible document organisation (everything is a page, pages can have subpages)
- Embedded tables which act as databases (tables with relations, filters and views)
- Simple markdown structuring
- Direct online sharing (no separate publication steps)
- Free Personal Pro plan for academic users
- The depth of the formulas is a bit limited (e.g., when compared to Coda)
- No way to group rows in a Table
- eBook export or full publishing workflows are not available (but workaround seem to exist)
- Turning a basic spreadsheet (I have countless of those scattered around when researching subjects) into a database with views and filters, in a clean layout.
- Embedding interactive tables inside a document (no duplication of information required)
- Clean and friendly minimalistic styling
- No additional steps required: everything you write is "live". You only have to decide whether to make a doc public or not
Follow your content from ideation to publication!
- Team Collaboration. In Notion's software is the ability to see precisely who is working on a project and where. This eliminates any confusion when on calls or when working on the same project simultaneously. It is easy to tag co-workers to precise moments and build conversation streams.
- Text Coding. When transitioning text from our Notion ideation and drafting boards to our website backends, the coding holds on all of the text.
- Organization. Whether it's utilizing a "pin board" set up or nestling pages within pages, it is possible to keep everything organized and easy to find for every member of your team.
- Learning Curve. There is a bit of learning curve to understanding how the pages can be built to your needs, especially when it comes to table creation.
- Work History. Once an issue has been marked as "resolved," it becomes very hard to find if you need to reference something from the issue stream of conversation.
Using Notion at a Small but Scaling Statup
- Notion is very easy to use and create content on. With other Wikis, you have to edit the page using widgets and never know what it will look like until you are done. With Notion you get to create in the same view that others will see when they view your page.
- Notion is very clean and easy to read. There are a lot of different choices for how to format the content however you wold like.
- The search in Notion leaves something to be desired. It can be hard to find a page unless you know exactly what it is titled.
- The sidebar and groupings of pages on the side bar can be a bit tricky to navigate.
Notion is not as great as a task management system.
Great Notion
- Relational databases.
- Web clipping.
- Easy page and content formatting.
- Embedded code pens, gists, videos and more.
- Public API.
- General organization.
- Easily changing a word/section into a new note for more details.
- Creating tables with custom data functions.
- Sometimes the data functions are difficult to get working.
- Wish there was an option for folders to better organized.
- Formatting does not work well when using copy/paste or exporting to another type of file or document.