Airbase for Large Multi-entity users
We have about 30 entities across multiple states that we currently manage using Airbase. It houses all of our corporate spend, including …
Overview
What is Airbase?
Airbase headquartered in San Francisco offers a cloud-based accounts payable and spend management solution, and combines a pre-approval system with corporate cards, allowing users to manage the entire AP spend process in one place.
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Popular Features
- Customizable Approval Policies (17)9.090%
- Payment Status Tracking (17)8.787%
- Payment Audit Trail (16)8.686%
- Financial Document Management (16)8.181%
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What is Airbase?
Airbase headquartered in San Francisco offers a cloud-based accounts payable and spend management solution, and combines a pre-approval system with corporate cards, allowing users to manage the entire AP spend process in one place.
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttps://www.airbase.com/pricing?utm_sou…
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
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Product Details
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- Competitors
- Tech Details
- FAQs
What is Airbase?
Airbase is a procure-to-pay solution that blends enterprise capabilities with a simplified user experience.
Key Benefits.
With Airbase, mid-market to early-enterprise level companies streamline complex approval and accounting processes for all non-payroll spend while ensuring employee adoption across the entire organization.
Workflow management.
Navigable complex approval and accounting workflows with configurable, no-code workflows.
Time and cost savings.
Eliminates unnecessary spending, saving time and resources, and reducing the time to close.
Comprehensive product suite.
Any or all products can be integrated—Guided Procurement, AP Automation, Expense Management, and Corporate Cards—to meet current demands and future scalability.
Compliance and collaboration.
Integrations with adjacent business systems directly or via an open API mean all stakeholders can work with their existing tools.
Airbase Features
Accounts Payable Features
- Supported: Automated Accounts Payable Processes
- Supported: Vendor Management
Payment Management Features
- Supported: Customizable Approval Policies
- Supported: Financial Document Management
- Supported: Payment Status Tracking
- Supported: Payment Audit Trail
- Supported: Duplicate Bill Detection
- Supported: Advanced OCR
- Supported: Electronic Funds Transfer
- Supported: PCI Compliant Security Measures
Airbase Screenshots
Airbase Integrations
Airbase Competitors
Airbase Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
| Supported Countries | United States |
| Supported Languages | English |
Frequently Asked Questions
Airbase headquartered in San Francisco offers a cloud-based accounts payable and spend management solution, and combines a pre-approval system with corporate cards, allowing users to manage the entire AP spend process in one place.
Reviewers rate Customizable Approval Policies highest, with a score of 9.
The most common users of Airbase are from Mid-sized Companies (51-1,000 employees).
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Reviews
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February 29, 2024
Airbase for Large Multi-entity users
We have about 30 entities across multiple states that we currently manage using Airbase. It houses all of our corporate spend, including Accounts Payable, Corporate Cards, and Employee Reimbursements. We have built approval workflows to manage the spend occurring by numerous individuals that travel. The most important feature for us is the GL integration between NetSuite.
I use Airbase to upload the reimbursements I need to claim from the business. I also use it to upload vendor invoices that need payment.
February 29, 2024
Love for Airbase
As someone who has expenses mainly for travel, I use the app which makes it incredibly easy to add receipts at the moment decreasing my risk of needing Finance to follow up. This also helps make it easy to show how close I am to my day of limit and how I'm pacing for my budget for the duration of the trip. The web tool makes it easy to approve virtual cards for my direct reports for various expenses easily and timely with reminder emails and notifications which really build trust with them. I also really like how easy it is to share virtual cards for purchases that are required from various people. For example, we do games where our team can win GrubHub gift cards in various meetings and the meeting leader can go in with the same card already approved to issue the gift card to the winner within minutes. Really enjoy Airbase!
February 26, 2024
User Review
We use it as the expense and reimbursement software for internal employees. Employees enter in reimbursements from expenses ranging from travel, to company events, team events, and more. Airbase allows our company to manage employee expenses and reimbursements and set up proper expense categorization, attribution, and approval levels. We also use it to tag expenses related to certain customer accounts and projects.
February 26, 2024
Airbase solves multiple AP pain points in one easy to use platform.
We use Airbase for all of our accounts payable functions. This platform consolidates every expense outflow of cash for us into one convenient portal and approval process. This includes virtual cards, physical cards, vendor payments, and expense reimbursements. It also integrates directly with our GL to record the correct entries for expenses, liabilities, and payments.
February 23, 2024
Easy to use expense system!
I use Airbase to expense reimbursements as needed. I will travel for work or submit an expense for various benefits from time to time so the reimbursement flow is my main use case. It helps us allow employees to submit expense reports with ease and safety, assuming it allows for easier reporting and accounting as well when it comes to employee expenses. The scope of my use case is more so limited to the UI experience of setting up a bank account and utilizing reimbursement requests.
February 23, 2024
Airbase has been a breeze!
Airbase has helped us with our AP and credit card spending, purchase orders, and employee reimbursements. It is instrumental in connecting with our Intacct system at the entity level and only allowing that particular entity's coding for items. The virtual cards are straightforward for our employees to use, and so are the reimbursements. Training and adaptation were also pretty smooth. Card spending is easy to track for each employee, and the app makes receipt capture and expense coding easy with real-time notifications.
February 15, 2024
Airbase is simple and easy to use
I use Airbase for travel, food, software, and other purchases for my organization.
I use Airbase for accounts payable reimbursements, automated clearing house wires, and virtual credit cards.
I utilize Airbase for any travel or customer expenses, wellness expenses, and professional development expenses. It's easy UI makes it a simple process to make sure all dollars are accounted for, and receipts are processed accordingly
February 15, 2024
Easy interface to request a card with Airbase
I use Airbase for small expenses via physical card. It's also used for larger expenses for approval with leadership like customer gifts.
February 15, 2024
Airbase is a great tool - I'd buy it again
Airbase is a simple way to approve requests for software and manage accounts payable.
February 15, 2024
Airbase = Easy
I use Airbases's physical card and PO process for work expenses as a user. I also use the app for on-the-go transaction management.
February 13, 2024
Airbase helps you to better manage your business.
I am using Airbase to create POs and bills with or without amortization/prepaid entries, create and review employees' expense reports and virtual card transactions, initiate payments, sync information with the accounting software, analyze data, and run reports. Airbase facilitates the following: the process and the approval time reduction for bills and employees' expenses, accuracy and information visibility at any time, control increase by creating appropriate compliance rules, paper reduction, and other. Airbase is helping to connect the users and approvers in real-time when more information is required by comments and notification e-mails sent to participants.
February 13, 2024
Airbase! We love it.
We use Airbase for Accounts Payable, Reimbursements, and PO creation.
February 08, 2024
2x Airbase User
We use it to manage various items within AP automation - automating journal entries, payment management, expense requests, reimbursements, analytics, etc. We use it globally, with a particular focus on the U.S. and Australia. We also use their physical and virtual (P and V Card) functionality. With a small Accounting team, we needed to automate things and enable employees to self-serve. We also wanted to maximize our payment efficiency and use of credit cards.
February 05, 2024
Airbase is a great Vendor and Spend management tool
We use Airbase to approve POs, purchase requests, and invoices as well as vendor management. I am the FP&A (financial planning & analysis) approver for all requests within Airbase and have found Airbase to be a very easy to use tool even compared with similar tools I have used at previous opportunities. It's been very beneficial to dig into actual expenses and give context to the budget owners in our reviews.
February 05, 2024
Useful, support is attentive
We use Airbase for expenses, invoices, bills, purchase orders (we use that system to sign contracts), reimbursements and credit card use. We were able to consolidate may of our processes into one system which allowed us to better train our employees and inform our vendors and other users.
January 29, 2024
Consolidate 3 spend workflows into 1 and improve them all.
We use Airbase for three different things: 1) Virtual credit cards: Get unique card per vendor, control budget, control approval workflow, easily cancel cards or change limits 2) Bill payments: Airbase doesn't really improve this much compared to our previous vendor, but UX is a bit better, approval workflows better implemented, and it is nice to reduce vendors. It also improves expense reporting in the Airbase to consolidate. 3) Expense reports from employees. Since all managers already approved spend in Airbase for cards and bills, getting rid of yet another vendor for expenses made a lot of sense. Also, here, the UX and approval workflows are well done.
September 29, 2022
Airbase: Truly A Spend Solution That Works For Everyone
Our company uses Airbase to implement, manage, track and report on employee business expenses related to spend. Airbase serves as a one-tool-fits-all approach to our expense tracking and management, particularly as it relates to corporate cards and travel, and gives us full visibility and control over that process, saving us time and money.
February 21, 2020
Control Your Spend with Airbase
Our finance team is the main department that uses Airbase, but our entire organization has implemented it to get a tighter grasp on our corporate spending. The software has improved how we manage payments to vendors by streamlining the payment approval process. Overall, it has created peace of mind now that we have better visibility into our corporate spending.