ClickUp Reviews and Ratings

Use Cases and Deployment Scope

ClickUp is the single source of truth in our content marketing company. It drives our project flows, holds relevant documentation, and automates communication and task distribution. The ability to track time, hand-off sub-tasks, and organize details without needing to perform 5 "housekeeping" tasks in the middle of project productivity is a massive win for our business.

Likelihood to Recommend

I use ClickUp within my business for internal communication with our team and external communication with a few contractors that we work with. Given we are a remote organization, it is extremely helpful to be able to set assignees for each stage of a project and trust that the next person in line will be notified and able to easily receive the baton. I also use ClickUp at home with my wife to manage our house projects, church responsibilities, grocery lists, and anything else that requires multi-step or long-term planning.

Use Cases and Deployment Scope

I use ClickUp daily in my workflows. It helps me keep track of my content flows, tasks across my department, plan quarterly tasks, and communicate with complex tasks across my team.

Likelihood to Recommend

If I want to plan out a complicated task, organize several tasks, or even associate sub-tasks and actions, this system can do it well.

It isn't the best for using the gnatt chart and most of the templates aren't out-of the-box as they could be (still require a lot of customization)

Use Cases and Deployment Scope

We use ClickUp for many things! We have a ClickUp form for promotional requests (project intake), which is where the majority of our work stems from. This makes it easy to turn requests into task lists and actionable workflows immediately. We use task lists and tasks to manage our daily work, establish priorities, and keep other departments updated on project progress. We use ClickUp documents for our meeting agendas, meeting notes, etc. This allows us to create tasks, communicate with other team members, and keep everything organized right from a single location. We also use ClickUp dashboards to monitor the team's workload, efficiency, and provide visibility to stakeholders on what our team is working on. We also have a wiki that is being used as a ClickUp Knowledge Base. This is a powerful tool for other departments in the organization to learn about ClickUp and quickly start using it. ClickUp is the BEST! It is so much more than a project management tool.

Likelihood to Recommend

I have worked with so many different project management platforms, and I honestly don't see a scenario where ClickUp would not be useful.

Use Cases and Deployment Scope

I work in a tech company where ClickUp is being used for years for time tracking and task management, and it is the best tool out their. it is very easy to use, manages tasks like a charm. It has best features, for example the notifications, the statuses of tasks, and it has a clickbot which assigns tasks to people according to the status of tasks, so no need to hustle between assigning tasks.

Likelihood to Recommend

if you work in a team or rather if you work as a frealncer also, it is best software. beacuse it is so easy to learn

Use Cases and Deployment Scope

We use ClickUp to manage our project workflows starting from task assignments to timelines. It's used in team collaboration as well as documentation. It helps us to track progress and priorities and keep the projects aligned with their timeline. Before ClickUp we struggled with scattered tools mostly excel and there was no visibility into project status. No everything is centralized and easy to access. Our use span across multiple departments including product design, development, PMO and we even share it with client to have full visibility for them.

Likelihood to Recommend

Suited Scenarios:

1. Project Management across Teams

2. Client Work and Service Delivery

3. Product Planning

4. Daily Task Tracking,

5. Task Time Tracking

6. Task related documentation linking.

Less appropriate scenarios are: Basic to do list, heavy data analytics or financial tracking, Quick note taking or brainstorming, Offline Access.

Use Cases and Deployment Scope

I need a tool where I can put all my tasks in a simple way and take notes about them. I manage a lot of things and I need to order my mind writing down everything so I don't forget anything. ClickUP is really good at showing tasks and details about each one. Even relations between them, so I feel I'm in control.

Likelihood to Recommend

I think task management software may be really deep in options, but most people only use the surface. So the surface must be really good. I think ClickUp is good in the generic task management in any team. Just for one to keep track of things, or teams where tasks are delegated.

Use Cases and Deployment Scope

The major use we have is project management as we undergo significant transformations in our operational and strategic spaces. That being said, while significant, it is actually not the thing I wanted to share here. Every business has odds and ends that don't really 'fit' in a space. Too complex for conventional data files, too dynamic not to be cloud based but not structurally significant enough to warrant resources to a dedicated software solution. This is where ClickUp has been incredibly powerful for us, capturing those odds and ends within departments that need to be captured, shared, tracked and often automated without insane development cost, time or complexity. An example would be how we track the status of reoccurring report generation for our clients. As less than 3% of our clients contractually required specialised reporting data on a reoccurring basis, it is something that essential to manage efficiently and historically was in a clunky Excel workbook. There was no accountability, no way to monitor SLAs, no way to identify quickly and easily where bottlenecks in processes existed. With ClickUp, we automate the tasks, can assign and track status in real time, escalate and (my personal favourite) summarise where each report is at for quick high level updates for our executive team with the inbuilt AI functionality.

Likelihood to Recommend

Great for project management, reoccurring task management, building trackers and keeping track of what everyone is up to. Like all software that has great functionality, having solid governance and control over access is essential. I recommend ensuring that your admins/owners have a close eye on what is going on across the space or it can turn into an unmanageable nightmare.

Use Cases and Deployment Scope

ClickUp allowed us to design our data and workflow in a manner that fits our way of doing things. It has empowered us as subject matter experts to bend the technical world around us, rather than us having to adjust our workflows around a standard industry template. We love the freedom to design the tech world we operate in.

Likelihood to Recommend

ClickUp is great as a relational data tool and workflow manager. It is easy to learn and is constantly adding beneficial features. It must be the no 1 SaaS platform currently available.

The system does become very difficult and time consuming to manage once you have a large number of clients, each with their own space - as any change to the architecture means you have to make the changes manualy to all.

Changing a template does not change the exisiting spaces.

Use Cases and Deployment Scope

Our company is a marketing, advertising, and consulting agency, but we also handle a lot of the project management for our clients. ClickUp has changed the way we track deliverables, schedules, and assignments for each of our clients -- ClickUp has also changed the way each individual team member organizes their own priorities and assignments. With our previous software, the functions and features were not all in one place, so we were using 3-4 different applications just to have the required features. With ClickUp, we now have all our desired features in one place. We have only used ClickUp since the beginning of 2025, and we are just scratching the surface in terms of the capabilities and features of ClickUp, and it has already changed the way our company operates.

Likelihood to Recommend

ClickUp is well suited for a company like ours, with multiple clients and multiple moving pieces on a daily basis. ClickUp offers an interface that keeps everything in one central location, which is extremely helpful when our company has 4+ clients, each of them having specific statuses, projects, timelines or deadlines, and lists. ClickUp has changed the way our company operates, and we are just at the starting line in terms of the capabilities of ClickUp.

Use Cases and Deployment Scope

We use ClickUp to streamline processes across the company - our ERP system for wholesale orders and Shopify for B2C orders are integrated with it, streamlining workflows and eliminating the need to work across multiple different portals.

The API allows us to integrate it with just about anything - we are able to automate printing, updates to the orders on the eCommerce & ERP platforms, and much more.

Likelihood to Recommend

Great for tracking projects where a team is working collaboratively, as well as tracking individual tasks. If you have some integration knowledge, ClickUp can be connected with just about anything, which really means that your only limit is your imagination!

The lack of a two-way sync with Outlook's calendar is still an issue.