Overall Satisfaction with MS SharePoint
We use SharePoint mostly as document library, but also as a collaboration tool. We also use it for approval processes and have custom lists for various departments. It is being used by each department within the company. SharePoint acts as a single contact point for document sharing, management, and organization.
- Document sharing and management
- Approval process workflows
- Custom lists
- Mobile friendly with default templates
- Implementation can be daunting and somewhat difficult.
- Better tutorials and guides for new users.
- Modifying the layouts, design etc. to match branding is not very intuitive.
- Search services require extensive configuration and management.
- Being a single point repository for all of the company, it provides better efficiency for document management.
- SharePoint has allowed us to consolidate several solutions, which has a positive effect on our overhead.
- Business processes have improved by implementing workflows. This has saved time and offered more efficiency for several key processes within the organization.
- Search functionality is fairly effective which also reduces overhead by allowing our internal stakeholders more expedient access to the resources they are looking for.
- Atlassian Confluence,SAP Portal,IBM Notes
We selected SharePoint mainly due to the fact that we were already using an older version. Migration to a new system would require significant end-user training. Being a "Microsoft Shop," stakeholders were well informed on how the product "should function" etc. In addition to that, we want to leverage BI capabilities and keep the product in line (and compatible) with other initiatives.
MS SharePoint Implementation Rating and Lessons
- Implemented in-house
Change management was minimal
- Planning and Preparation. More time should be dedicated to planning.
- Scalability. Ensure that during your planning, you are thinking about future growth and scalability.
- Resources for implementation. Ascertain you have the right people, doing the right thing, and have the availability to complete the implementation on schedule and correctly.